You are using a version of the website built for webcrawlers and people whose devices cannot use javascript.
Some functionality will not be available.
Warning: This page is an archive.
General administrative information and links are not current and should not be used.

Frequently Asked Questions (FAQs) for Notification and Gazette 

Your instrument needs to be notified if:

  • it is a statutory rule as defined in the Interpretation Act 1987 (that is, it is a regulation, a by-law made or approved by the Governor, or a court rule), or
  • it is a commencement proclamation for an Act, or
  • it is a local environmental plan or State environmental planning policy, or
  • the legislation under which the instrument is made requires it to be “published on the NSW legislation website”.

Once the instrument has been made or approved by the Governor-in-Council, or made by the Minister or other relevant person or body, email a request to notification@pco.nsw.gov.au for notification on the NSW legislation website and include all the information outlined below. If you are a council making a delegated LEP, see the information about delegated LEPs.

The instrument will NOT be notified unless a request is received. The instrument will not automatically be notified just because it has been approved by the Governor at a meeting of the Executive Council or otherwise signed.

A request for standard or special notification should include the following:

  • the full name of the instrument, and
  • if the instrument was drafted by PCO, PCO’s file reference, which is on the top of the Opinion relating to that instrument or on the bottom left hand side of the instrument itself, and
  • the proposed publication date, and
  • if the instrument did not go to the Executive Council, a scanned copy of the signed front page (as an attachment), and
  • if the instrument was not drafted by PCO, a complete and correct Word file of the instrument (as an attachment).

You will receive email confirmation of receipt of your request within 24 hours on weekdays. Please contact PCO if you have not received confirmation within that time.

For normal notification on a Friday:

  • the request should be sent to PCO by 5.00 pm on the Wednesday of that week
  • the instrument will then generally be notified on the Friday of the same week
  • notification on the Friday occurs as soon as PCO has relevant files ready (usually early in the day).

Urgent or delayed notification can be arranged at other times if required. Requests for special notification on other days or times should be made by telephone as soon as possible, but preferably no later than 1.00 pm on the day in question.

Telephone inquiries: 9321 3333, 9.00 am to 5.00 pm, Monday to Friday.

Email: notification@pco.nsw.gov.au

If the legislation under which the instrument is made requires it to be "published in the Gazette" then the instrument must be sent to PCO for gazettal. Other government (or council) instruments may also be gazetted in order to create a public legal record, or because similar instruments are, or have been, gazetted.

For standard notices up to 3 pages long, email the complete finalised notice to nswgazette@pco.nsw.gov.au as follows:

  • The notice should be in Word format, version 2010 or compatible with version 2010. Please do not send standard notices as PDFs.
  • Images should be emailed in jpg, tiff or PDF format.
  • Files must not be bigger than 2 MB.
  • Files must not be password protected or have editing or security restrictions.
  • For instruments drafted by PCO, the request should include:
    • the full name of the instrument,
    • PCO's file reference, which is on the bottom left hand side of the instrument. Note that PCO will use the version of the file held in its systems for gazettal. It is important that you do not edit your own version of the instrument as this will not be used for gazettal.
  • Scanned documents will not be accepted for gazettal.
  • All files must be attachments (not links).

For large or complex notices or documents 3 pages or longer, email the complete finalised noticed to nswgazette@pco.nsw.gov.au as follows:

  • The notice should be in PDF.
  • Files must not be bigger than 7 MB.
  • Files must not be password protected or have editing or security restrictions.
  • Scanned documents will not be accepted for gazettal.
  • All files must be attachments (not links).

To avoid errors and problems, before submitting a notice please check the following:

  • all necessary approvals have been given and signed (PCO will NOT verify that any necessary approvals by the Governor or other persons or bodies have been given),
  • text and other content is correct and complete,
  • the document is not a draft and does not contain track changes, comments, or other features that are not intended to be published.

The instrument will NOT be notified unless a request is received. The instrument will not automatically be notified just because it has been approved by the Governor at a meeting of the Executive Council or otherwise signed.

Notices will be published in the Gazette as follows:

  • notices are accepted for publication in the next available Gazette, unless otherwise specified,
  • notices must be received by 5.00 pm Wednesday for publication in the ordinary Gazette on the Friday of that week,
  • notices submitted after that time will be published in the ordinary Gazette a week later – ie on the Friday of the following week,
  • notices submitted with a gazettal date more than 1 month in advance will not be accepted.

You will receive email confirmation of receipt of your notice within 24 hours on weekdays. Please contact PCO if you have not received confirmation within that time.

If a notice needs to be gazetted urgently it must be accompanied by confirmation from a senior manager that the notice must be published earlier than the next ordinary Gazette. Where time permits, an initial phone call should be made to advise of the upcoming request, even if the notice for gazettal is not yet ready. In any case, the notice should be submitted (as an attachment) by email to nswgazette@pco.nsw.gov.au as soon as possible.

Telephone inquiries: 9321 3333, 9.00 am to 5.00 pm, Monday to Friday.

Email: nswgazette@pco.nsw.gov.au

See below for important information about Government notices, Council notices and Private notices.

Please note that PCO will NOT provide legal advice in relation to the drafting or content of a Gazette notice. If necessary, you should obtain legal advice in order to check that your notice complies with any legislative requirements.

See recent Gazettes for examples of the content and layout of notices.

PCO will NOT check your notice and the notice cannot be withdrawn once gazetted. A notice will need an erratum or to be remade if there are errors. Errors will also affect users trying to search for or reference the notice.

Notices are important legal documents. All care should be taken by you to ensure they are correct. Before submitting a notice please check the following:

  • all necessary approvals have been given and signed,
  • text and other content is correct and complete.

PCO reserves the right to apply its in-house style to all Gazette notices if needed.

Notices for any Government Notices section of the Gazette should contain at least the following details:

  1. A main heading that is the name of the legislation under which the notice is made. This can be more than one item of legislation.
  2. A secondary heading may be added to provide more specific detail as to what the notice relates to eg "Notice of Compulsory Acquisition of Land", "Declaration of Crown Land as Public Road" etc.
  3. In the general text of the notice, the provision/s of the legislation (ie legislation listed in the main heading) that requires the notice to be published in the Gazette.
  4. If the notice takes effect on a date other than the date on which the notice is published in the NSW Government Gazette, a clear statement of this date.
  5. Where the notice contains a signature, then the name of the signatory needs to be typed in the notice and not included as a scan of the signature. This also applies to any date of signing included in the notice.

Council Notices should contain at least the following details:

  1. A main heading that is the name of the Council.
  2. A second heading that is the name of the legislation under which the notice is made (more than one piece of legislation may be listed, if relevant).
  3. A third heading can be included to provide more specific detail (eg "Dedication of Public Land").
  4. In the general text of the notice, the provision/s of the legislation (ie legislation listed in the second heading) that requires the notice to be published in the Gazette.
  5. Where the notice contains a signature, then the name of the signatory needs to be typed in the notice and not included as a scan of the signature. This also applies to any date of signing included in the notice.

Private Notices should contain at least the following details:

  1. A main heading that states the nature of the notice (for example, "Notice of Final Meeting").
  2. A second heading that is the name of the legislation under which the notice is made (more than one piece of legislation may be listed, if relevant).
  3. A third heading can be included to provide more specific detail (eg "J Smith Pty Limited ACN 505 505 505").
  4. In the general text of the notice, the provision/s of the legislation (ie legislation listed in the second heading) that requires the notice to be published in the Gazette.
  5. Where the notice contains a signature, then the name of the signatory needs to be typed in the notice and not included as a scan of the signature. This also applies to any date of signing included in the notice.

Notices that have been published in the Gazette cannot be removed or altered. However, in most cases where the gazetted instrument did not match the signed instrument, an erratum notice can be used to correct the gazetted instrument. Note that not all notices can be corrected, and that errors and erratum notices can cause legal problems.

An erratum notice must contain at least the following:

  1. The Gazette date, Gazette number and page number in which the original notice appeared (for example, "NSW Government Gazette No 211 of 13 February 2015, page 112").
  2. The wording that was incorrect and the wording that should replace it.
  3. If it is important for the gazettal date to remain the original date, the words "the gazettal date remains [insert original gazettal date]" should be added to the notice.

An erratum notice should be submitted to nswgazette@pco.nsw.gov.au in the same way as a standard notice.