Co-operative Housing and Starr-Bowkett Societies Act 1998 No 11
Current version for 1 January 2014 to date (accessed 28 November 2014 at 16:39)
Part 4Division 3Section 122

122   Form and evidentiary value of registers

(1)  A register that is required by this Division to be kept or prepared may be kept or prepared:
(a)  by making entries in a bound or loose-leaf book, or
(b)  by recording or storing matters using a mechanical, electronic or other device, or
(c)  in another way approved by the Registrar.
(2)  Subsection (1) does not authorise a register to be kept or prepared by a mechanical, electronic or other device unless:
(a)  the matters recorded or stored will be capable, at any time, of being reproduced in a written form, or
(b)  a reproduction of the matters is kept in written form approved by the Registrar.
(3)  A society must take all reasonable precautions, including the precautions (if any) prescribed, for guarding against damage to, destruction of or falsification of or in, and for discovery of falsification of or in, any register or part of a register required by this Division to be kept or prepared by the society.
(4)  If a society records or stores matters using a mechanical, electronic or other device, a duty imposed by this Division to make a register containing the matters available for inspection or to provide copies of the whole or a part of a register containing the matters is taken to be a duty to make the matters available for inspection in written form or to provide a document containing a clear reproduction in writing of the whole or part of them, as the case may be.
(5)  A regulation may provide for how up-to-date the information contained in an instrument prepared for subsection (4) must be.
(6)  If:
(a)  because of this Act, a register that this Division requires to be kept or prepared is evidence of a matter, and
(b)  the register, or part of the register, is kept or prepared by recording or storing matters (including the matter) using a mechanical, electronic or other device,
a written reproduction of the matter as so recorded or stored is evidence of the matter.
(7)  A writing purporting to reproduce a matter recorded or stored using a mechanical, electronic or other device is taken to be a reproduction of the matter unless the contrary is established.
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